Part time Book-keeper & Office Manager


Part Time Bookkeeper/Office Manager

We are a homeowner’s association in search of a person with excellent
organizational skills, deep understanding of QuickBooks bookkeeping and a positive,
personable disposition. The ideal candidate has a natural ability to roll with
the punches, is flexible to handle anything that might come their way and can
handle multiple competing priorities.  You’ll be a strong and reliable support to the association operations, maintain and
create procedures, communicate with the community members, and overall day to
day point of contact.  Your efforts will allow us to achieve
organizational and operational efficiency, and you will nurture the pleasant
work environment that all our community members can enjoy.

We are looking for a skilled Bookkeeper to maintain our financial records, including membership dues
payments and payments of vendors. You will work closely with our treasurer to
create and analyze financial reports and ensure legal requirements compliance, you
will process accounts payable and receivable and manage vendor invoice payments.
Our ideal candidate holds a Finance degree and is familiar with accounting
software packages, like Quickbooks or similar. Ultimately, the Bookkeeper/Office
Manager responsibilities are to accurately record all day-to-day financial
transactions of our company. Administration Job Type: Part-time

Daily and Monthly Responsibilities

·       Answer telephone calls and emails from residents and direct them to relevant board

·       Report office progress to board members and work with them to improve office
operations and procedures

·       Ensure peak organizational operations and provide preventative measures by identifying issues

·       Implement established policies and procedures, measure outcomes against standards, and improve operational flow when

  • Oversee office interactions, responding to requests and questions
  • Maintain office efficiency by maintaining appearance of common areas, organizing
    procedures, handling correspondence, managing filing systems, and
    overseeing supplies and equipment
  • Oversee the day-to-day activities of the office as the main point of contact
    keeping the board informed of performance with routine and requested
  • Provide direct administrative supports as needed, including scheduling
    appointments, meetings, and events, maintaining filing system, mailing and
    shipping packages, and updating contact database and employee list
  • Oversee and maintain office equipment for uninterrupted function, identify and
    fulfill office supply needs, maintain and manage vendors.

Skills and Qualifications

proficient in Quickbooks or similar accounting software package

2+ years of
office management experience

time-management and people skills, flexibility, and multitasking ability

Advanced computer
skills and experience with online platforms

Microsoft Office, with aptitude to learn new software and systems

Preferred Qualifications

Bachelor’s degree
or equivalent

Previous success
in office management

personality and optimistic outlook

developing internal processes and controls

Ability to handle
confidential information

Compensation is commensurate with experience. 

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