Operations Manager

BPL-logo

  Opportunity: Operations Manager

 

Big Picture Learning (BPL) activates the potential of schools, systems, and education through student interest driven real-world learning. For more than 25 years, BPL has pushed the leading edge, working with communities across the country and around the world to rethink and reimagine education and schools to achieve this mission. We accomplish this mission through a number of strategies, including whole school design and transformation work, regionally-focused collaboratives, and initiatives that go deep on one or more of the 10 Distinguishers, such as Learning Through Interests & Internships. 

 

BPL is a founding partner of HERE to HERE (H2H), a Bronx-based organization which supports equitable pathways to lifelong career success for young people in the Bronx and New York City. Recently, HERE to HERE’s Board made the decision that the best way to achieve its mission would be to do so through its partners. As such, BPL is excited to take over management and further develop HERE to HERE’s work with high schools as well as assume its physical headquarters in the South Bronx, “The Hub”. 

 

About the Role

The Operations Manager’s primary responsibility will be managing the HERE to HERE Hub in the South Bronx. The Hub will be available for BPL/HERE to HERE staff living in and around the Bronx, who are currently working a hybrid schedule. Additionally, the Hub will be a community-focused venue where BPL’s schools and partners– in the Bronx and beyond– can come together for collaboration and programming. 

 

In addition to taking on primary management and administration responsibilities for the Hub, the Operations Manager will support BPL with other key operational responsibilities to support our relationships with schools and districts, particularly in NYC. 

 

Responsibilities

Primary responsibilities include:

 

Office Management (70%)

  • In partnership with BPL staff and key stakeholders, including students and schools, design a vision for the HERE to HERE Hub that is community-centered and which supports interest exploration and student agency.

  • Establish a warm, welcoming environment for guests and youth coming to the space, including serving as a “first face”, greeting and welcoming visitors to the space, answering general questions, and routing inquiries to appropriate staff. 

  • Review, analyze, design and implement office systems and policies to improve office operations.

  • Maintain office supplies and equipment to support staff activities and program operations.

  • Maintain relationships with building service vendors including trash collection, cleaning service, exterminator, phone service, mail and package service, internet service, HVAC vendor and building management. Proactively identify needs and research/identify new vendors as needed.

  • Oversee and organize facility to maintain a healthy working environment for all, including coordinating emergency response plans. Collaborate with BPL’s leadership to monitor the evolving situation with COVID in order to ensure that the office has up-to-date protocols to ensure staff and partner safety.

  • Establish and maintain a system for use of shared office space, including conference rooms, for both internal staff, network partners, and external partners. 

  • In partnership with BPL staff, proactively identify mission-aligned partners who may be interested in co-location or collaborative initiatives. 

  • Monitor compliance with local operational requirements, from insurance requirements to HR posters, in collaboration with BPL leadership.

  • Maintain, monitor, and distribute office equipment, including laptops and software.

  • Manage the annual Hub operations budget and support forecasting as needed. 

 

Program Operations (15%)

  • Support the onboarding and offboarding of interns working in our space.

  • Oversee the development of contract documents, a process for invoicing, and monitoring activities with NYC DOE and other program partners.

  • Support the collection and maintenance of records for interns, partners, and program vendors to ensure timely payment and smooth financial processes.

  • Serve as a liaison between the city’s Youth Employment Program providers and partner schools to support student recruitment and program enrollment.

  • Maintain up-to-date information about partners and contracts in Salesforce across the organization and create requested reports

 

Events Coordination (15%)

  • Provide logistical, administrative, and general support to organize and manage events held in the office, including internal meetings, meetings hosted, and other external events held off site.

  • Provide technical & administrative support for BPL’s two major annual events, Big Bang & Leadership Conference, and potentially other events that arise.

 

General

  • Propose and/or manage innovative mission-aligned projects as they arise, internally or with partners.

  • Ensure the success of complex projects through planning, collaboration, and regular project reporting. 

  • Collaborate with colleagues to address organizational changes needed to support successful implementation of new initiatives, including structures, processes, and systems.

  • Support efforts to advance DEI on a micro (self), meso (organization), and macro (systems-level/external) level.

  • Other responsibilities may be identified based on organizational need and individual’s skills and interests. 

———————-

 

Qualifications

Bachelor’s Degree. However, as research demonstrates that education requirements can be a deterrent for qualified candidates to apply and can perpetuate gender and racial disparities, we encourage all candidates with the professional experiences and leadership qualities outlined in this position specification to apply.

 

At least 2-3 years’ experience working in Operations, preferably in an education and/or nonprofit context. Such experience may be demonstrated through office manager, operations teams, administrative assistant, program assistant, or similar roles. For this role we are also looking for someone with experience living and/or working in the Bronx, and the ability to coordinate and communicate with partners locally, in English and Spanish. We also seek someone with an appreciation for innovative technology solutions, with an ability to use – or quickly learn – multiple tech platforms (i.e., Google Suite, Salesforce, Asana).

 

BPL staff must share our steadfast belief that students should be at the center of their own learning and that education (in particular public education) is due for a reorientation that allows students to be confident in the pursuit of their own passions and interests. Unwavering commitment to service and social justice; willing to engage with and support colleagues and partners in addressing systemic barriers to youth success; personal commitment to young people growing up in low-income communities. Additionally, strong interpersonal skills, as well as organizational and project management skills will serve individuals well. Willingness to travel up to 20% of the time.

 

As a national organization with distributed teams across geographies, BPL requires individuals to have strong internal accountability. The organizational culture supports flexible and contextually appropriate decision making processes. As a result, individuals who thrive in BPL are comfortable juggling multiple projects and prioritizing tasks, advancing the work in the face of uncertainty, willing to take risks, exhibit entrepreneurial behaviors, take ownership and see tasks and ideas through from conception to implementation, and possess the communication and interpersonal skills needed to work well with people at all levels of the organization.

 

Additionally, the following knowledge, skills, and abilities are preferred:

  • Able to engage, and communicate confidently and competently with stakeholders ranging from high school students to NYC DOE leaders. 

  • Must enjoy working with high school youth. Appreciation for the unique life experiences of each student. 

  • High level of adaptability and reliability.

  • Ability to quickly build rapport with a variety of people. Evidence of having partnered with diverse stakeholders, particularly in The Bronx. 

  • Ability to make decisions independently, combined with an ability to work collaboratively.

  • Strong project management skills, with the ability to prioritize activities and work in an independent, self-directed manner against tight deadlines. 

  • Forward-thinking and proactive. 

  • An optimistic approach to work supported by an entrepreneurial and collaborative spirit; an outgoing nature and resilience and creativity to work within challenging systems

  • Commitment to continuous improvement, a relentless approach to growth and learning, and openness to constructive critical feedback.

  • Collegial and empathic approach to working with others, while bringing a creative, flexible and thoughtful approach to one’s work.

  • Excellent time management skills and ability to multitask in a timely manner.

  • Exceptional strategic thinking, critical analysis, and problem-solving skills.

  • Ability to work effectively and collaboratively with people in person and virtually.

 

Benefits Package

  • Fully paid medical, vision, and dental coverage

  • Fully paid life insurance policy, including short term and long term disability insurance

  • Pension plan which includes a company contribution of 5% of your salary with 100% vested after 6 months of employment

  • Four (4) weeks paid family leave after 12 months of employment

  • Fourteen (14) paid holidays, plus 2 religious floater holidays

  • Eleven (11) personal/sick days, plus paid birthday

  • Eighteen (18) days of paid vacation, which is earned and accrued at 1.5 days/month beginning the first full month of employment

 

Reports to/Evaluator of Job performance:

NYS Director

 

Compensation:

$55,000-$65,000

 

Anticipated start date

September 2022 

 

Location

Bronx, NY. This is an in-person, in-office role. Occasional remote work may be scheduled but the candidate should expect to be in-office Monday-Friday most weeks. 

 

Evaluation Method:

Yearly goals written in July, year-end written review/evaluation completed in June.

 

Work Year, Terms and Conditions of Employment:

Full-time, year-round. Evenings/weekends as needed.

Big Picture Learning is an equal opportunity employer and prohibits discrimination against and harassment of any employee or any applicant for employment because of race, color, national or ethnic origin, age, religion, disability, sex, sexual orientation, gender identity and expression, veteran status (special disabled veterans, disabled veterans and Vietnam-era veterans), or any other characteristic protected under applicable federal or state law. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients; and all qualified applicants are encouraged to apply, including minorities, women, veterans, and individuals with disabilities.

 

Application Process and Timeline

Confidential inquiries are welcomed. Applications will be reviewed on a rolling basis. Final Deadline for applications is September 9, 2022.

 

Be prepared to submit the following:

  1. Thoughtful and Tailored Cover Letter of Introduction (≤ 2 pages)

  2. Resume/CV

  3. List ≥ 2 Professional References

 

Stories from Around NYC